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Overview

eReceipt has the capability to share a single database among eReceipt users.  The benefits to using a single database are sequential receipt numbering and consolidated reporting.

The “Multi-User” setting in eReceipt requires a local area network where all users can connect to a file server.

In situations where a network does not exist or remote users need to share a single eReceipt database, you can take advantage of the cloud.

The cloud is a essentially a remote file storage and access service that runs over the internet. This allows you to access your files from anywhere in the world, provided that you have an internet connection. One such popular service is offered by dropbox.com.

At the time of this writing, you can register for a free Dropbox account that gives you a total of 2GB of storage.

This document will explain how to set-up a Dropbox account to remotely access and share your eReceipt database with other eReceipt users.

Disclaimer:  Dropbox.com is not affiliated with or provided by Fuhr Software, Inc.  Please review dropbox.com’s terms and agreements carefully before using the service.  Fuhr Software does not:  a)  provide support for this service,  b) guarantee against data loss, and c) guarantee connection availability.  Use this or any cloud service at your own risk.

Step 1 – Install the Dropbox Application

1. Go to www.dropbox.com
2. On the home page, click Download Dropbox.
3. Follow the instructions to install Dropbox on your computer.
4. If you have a Dropbox account, enter your username and password.  If you do not have an account, click Next.  Enter the requested information.
5. Select the 2GB account.
6. Select Typical Setup.
7. You can walk the tour or click Skip Tour.
8. Click Finish.

Step 2 – Prepare Dropbox for eReceipt

1. On your desktop, double-click the Dropbox icon.
2. Create a new folder called eReceipt.
3. Double-click the new eReceipt folder.
4. Leave this window open for step 3.

Step 3 – Setting up eReceipt for remote remote access

1. Start the eReceipt program.
2. Click File, Multi-User Settings.
3. Select Use shared database.
4. Go back to the eReceipt folder in Dropbox.
5. Click in the Address bar of the window which will highlight the folder’s path.
6. With the entire path highlighted, right-click and choose copy.
7. In eReceipt, right click the empty box under Shared File Location and choose Paste.
8. Check the box next to Copy my database and use it as the shared database.
9. Click OK.

Congratulations!  Your eReceipt database is now accessible over the internet!

Please remember that the size of your Dropbox is limited in the free account.  If your database grows beyond this space, you may be subject to additional charges from Dropbox.  Visit www.dropbox.com for more pricing information.

Continue reading if you would like to share your eReceipt database with other users.

Sharing your eReceipt Database with other Dropbox users

Before starting make sure each user has installed and configureed Dropbox on their PC.

Step 1 – Share your eReceipt Dropbox Folder

1. Open your Dropbox folder.
2. Right-click the eReceipt folder and choose Dropbox->Share this Folder
3. Enter the emails of the Dropbox users that you want to share with.
4. Users will receive an invitation email.  Each user must click the link in the email and Accept the invitation.
5. Once the invitation has been accepted, your eReceipt folder will show in the user’s Dropbox folder.

Step 2 – Configure eReceipt to use the shared folder

1. Start the eReceipt program.
2. Click File, Multi-User Settings.
3. Select Use shared database.
4. Go back to the eReceipt folder in Dropbox.
5. Click in the Address bar of the window which  will highlight the folder’s path.
6. With the entire path highlighted, right-click  and choose copy.
7. In eReceipt, right click the empty box under  Shared File Location and choose Paste.
8. Make sure that the Copy my database…  IS NOT selected.

Congratulations!  You are now sharing your eReceipt database with other users!

Moving eReceipt database from one computer to another

1. On your computer open My Computer.
2. Navigate to c:\program files\eReceipt\data.
3. Right-click the file “rmaker.mdb” and choose Copy.
4. Copy the file to an external harddrive or USB drive.
5. Follow the steps below to copy the file to the new computer.